Implementation

21 days from intake to live MED pods.

We inventory your systems, wire agents into ATS + VMS + comms, and rehearse workflows so virtual recruiters are productive before the month ends.

ATS + VMS wiring Workflow rehearsal Telemetry + training
Book sprint kickoff Request scope deck

Program milestones

Four cards, one sprint

Each milestone builds on the original 21-day plan—now visualized so teams can track progress at a glance.

Day 0-3
Systems inventory

Audit ATS, VMS, comms tools, and compliance gates to prep the sprint.

Day 4-10
Data + channel sync

Normalize data, connect APIs, and wire outbound channels for agents.

Day 11-18
Workflow rehearsal

Run scripted scenarios with recruiters, ops, and compliance leads.

Day 19-21
Go-live & telemetry

Launch production traffic and activate dashboards + alerting.

Phase 01 · Discovery & Signal Mapping

We inventory your VMS feeds, ATS data, marketing automation, and compliance gates so MED agents can inherit context without ripping out existing tools.

  • Credentials + compliance map (JCAHO, state boards, facility gates)
  • Job taxonomy + compensation normalization for AI prompts
  • Playbook design for recruiter hand-offs

Phase 02 · Build, Connect, Rehearse

We wire candidate sourcing agents to VMS / ATS queues, connect omnichannel comms, and run rehearsal conversations with your recruiters.

  • API orchestration + webhook configuration
  • Virtual recruiter staffing matrix and KPI definitions
  • Scenario-based rehearsals with your ops + compliance leads

Phase 03 · Launch + Telemetry

We activate production traffic with shadow monitoring, then transition ownership with a briefing on dashboards, alerting, and iteration cadence.

  • 24/7 MED telemetry board + variance alerts
  • Knowledge transfer for your internal administrators
  • Optional co-pilot period with MedRecruit pods

Engagement Logistics

The sprint is a fixed-fee engagement billed at kickoff. Travel is optional and only requested for large onsite workshops. We work across EST + GMT time zones.

  • Dedicated Slack + shared Notion board
  • Twice-weekly executive checkpoints
  • Hands-on keyboard pairing during rehearsals